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Administrative Assistant I- Law and Public Safety

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Position Information

Position Information (Default Section)

Job Title Administrative Assistant I- Law and Public Safety
Job Number 03368
Department Law
Job Category Support
Job Type Full-Time
Status Regular
Job Open Date 09/13/2017
Resume Review Date 09/20/2017
Closing Date 09/21/2017
Open Until Filled No
Position Summary

The purpose of the Law and Public Safety Administrative Assistant is to provide direct administrative support to the Chairperson as well as full-time and part-time faculty in the Law & Public Safety Department and to provide service to both internal and external customers in a manner that enables the department to operate efficiently and professionally, while maintaining a pleasant, wholesome environment.

Principal Accountabilities

•Perform a variety of clerical tasks including, but not limited to, the following:
-Establish and maintain paper-based and
electronic files
-Process and duplicate materials; prepare and send faxes
-Perform reception duties and schedule appointments, when appropriate
-Coordinate, order, process, and receive office supplies for Department
-Create and proof correspondence, documents, and reports
-Process a variety of requisitions
-Prepare and maintain necessary agendas, materials, and minutes for meetings, as well as logistical arrangements for meetings

•Answer customers’ questions when possible and direct questions to the appropriate source when the answer is not readily available

•Provide accurate information to internal and external customers by maintaining a current knowledge of college-wide policies/procedures and working closely with other departments

•Respond respectfully and appropriately when assisting external and internal customers

•Gather faculty syllabi and review for compliance with Sinclair’s policies

•Assist Chair in gathering information and putting together reports

•Assist Chair in scheduling classes and personnel

•Train, supervise, and monitor student workers to ensure that appropriate office coverage and clerical support is provided to meet the needs of faculty, students, and other departments

Requirements

•Minimum of a High School diploma or equivalent required, Associate’s level degree in related field preferred

•Minimum of 2 years office related work experience required

•Current and proficient computer skills to include current working knowledge of Microsoft Office (Word, Excel, Outlook, etc.) with ability to learn various other software/databases utilized by the college required

•Ability to work on multiple tasks simultaneously while providing great attention to detail required

•Professional communication skills to include but not limited to oral and written required

•High level customer service skills to serve the college and community required

•Knowledge of program curriculum and admission requirements preferred

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a minimum of a High School diploma or equivalent?
    • Yes
    • No
  2. * Do you possess a minimum of 2 years Administrative Assistant or related work experience?
    • Yes
    • No
  3. * Do you possess current proficient skills in Microsoft Office (Excel, Word, Outlook, etc.)?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other
  2. General Transcript